The Temecula, CA office of Lewis Brisbois is seeking a Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; managing and ordering supplies; hearing preparation; transcription; entry of attorney time and expense reports; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures. Proficiency working with Microsoft Word and PDF programs is required.

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. We would love to have you join our small office in Temecula supporting attorneys and office staff.

Job specifications/requirements:

• Receives and records oral information from telephone callers or in person, and communicates it to attorneys and staff
• Operates a multi-line telephone console in order to relay incoming calls
• Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies
• Ensures guests are directed to restrooms, offered beverages and are comfortable in the reception area
• Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient
• Scan and file hard copy and electronic documents, including maintenance and quality control of firm electronic files
• Maintains master office calendar, conference room schedule and organization 
• Maintains neatness of lobby and reception area
• Tracks and ensures any building issues are addressed by the landlord
• Tracks and orders supplies for office including kitchen
• Assist Secretaries with calendaring/docketing duties
• Perform other related duties as assigned
• Reliable, consistent attendance in the office is required
• Ability to type a minimum of 50 wpm
• Ability to distinguish legal documents
• Intermediate user for Microsoft Word and PDF programs
• Must be organized and have excellent attention to detail
• Must possess exceptional mental focus and concentration
• Ability to perform repetitive tasks
• High School Diploma or equivalent

Lewis Brisbois is not accepting search firm submissions for this position.

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